Privacy Policy

Last updated: March 2026

1. Who We Are

Weqly is a scheduling and workforce management platform. For questions about this policy or your personal data, contact us at .

2. What Personal Data We Collect

We collect the following types of personal data:

  • Account Information: Name, email address, password, profile picture
  • Workspace Information: Workspace name, role within the workspace
  • Scheduling Data: Shift assignments, leave requests, leave balances, work schedules
  • Usage Data: Login history, actions taken within the app
  • Billing Information: Payment details processed securely through Stripe (we do not store complete card numbers)

3. Legal Basis for Processing

We process your personal data based on:

  • Contract: Providing the scheduling services you requested
  • Legitimate Interest: Maintaining account security, preventing fraud, and improving our service
  • Legal Obligation: Complying with tax and accounting requirements

4. How We Use Your Data

We use your personal data to:

  • Provide and maintain our scheduling and workforce management services
  • Process payments and send billing-related communications
  • Send important service notifications (shift reminders, leave approvals, etc.)
  • Respond to your support requests
  • Improve our service based on usage patterns
  • Enforce our terms and policies

5. Who We Share Your Data With

We share your data with:

  • Stripe: Payment processing (payments, refunds, subscriptions). See
  • Service Providers: Hosting, email delivery, and analytics providers who assist us in operating our service
  • Your Workspace Administrators: Other members of your workspace may see your scheduling information as necessary for workforce management
  • Legal Authorities: When required by law

We do not sell your personal data.

6. International Data Transfers

Your data may be transferred to and processed in countries outside the European Economic Area. We ensure appropriate safeguards are in place to protect your data.

7. Data Security

We implement appropriate security measures including encryption, access controls, and regular security reviews to protect your personal data against unauthorized access.

8. Data Retention

We retain your personal data for as long as necessary to provide our services. When you delete your account, your workspace is scheduled for deletion after a 30-day grace period. After this period, your data is permanently deleted, except where we are legally required to retain certain records (e.g., tax documents).

9. Your GDPR Rights

You have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Correct inaccurate or incomplete data
  • Erasure: Request deletion of your personal data
  • Restriction: Request that we limit how we use your data
  • Portability: Receive your data in a structured, machine-readable format
  • Object: Object to certain processing activities
  • Withdraw Consent: Withdraw any consent you have given (where consent is the legal basis)
  • Complain: Lodge a complaint with a supervisory authority

To exercise these rights, contact us at .

10. Cookies

We use essential cookies for authentication and session management. We may use analytics cookies to understand how you use our service.

11. Children's Privacy

Our service is not intended for children under 16. We do not knowingly collect personal information from children under 16.

12. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on this page and, where appropriate, sending you an email.