Privacy Policy

Last updated: March 2025

1. Who We Are

Weqly is a scheduling and workforce management platform. For questions about this policy or your personal data, contact us at [email protected].

2. What Personal Data We Collect

We collect the following types of personal data:

  • Account Information: Name, email address, password, profile picture
  • Workspace Information: Workspace name, role within the workspace
  • Scheduling Data: Shift assignments, leave requests, leave balances, work schedules
  • Usage Data: Login history, actions taken within the app
  • Billing Information: Payment details processed securely through Stripe (we do not store complete card numbers)

3. Legal Basis for Processing

We process your personal data based on:

  • Contract: Providing the scheduling services you requested
  • Legitimate Interest: Maintaining account security, preventing fraud, and improving our service
  • Legal Obligation: Complying with tax and accounting requirements

4. How We Use Your Data

We use your personal data to:

  • Provide and maintain our scheduling and workforce management services
  • Process payments and send billing-related communications
  • Send important service notifications (shift reminders, leave approvals, etc.)
  • Respond to your support requests
  • Improve our service based on usage patterns
  • Enforce our terms and policies

5. Who We Share Your Data With

We share your data with:

  • Stripe: Payment processing (payments, refunds, subscriptions). See Stripe's Privacy Policy
  • Service Providers: Hosting, email delivery, and analytics providers
  • Your Workspace Administrators: May see your scheduling info
  • Legal Authorities: When required by law

We do not sell your personal data.

6. International Data Transfers

Your data may be transferred outside the European Economic Area. We ensure appropriate safeguards.

7. Data Security

We implement encryption, access controls, and regular security reviews.

8. Data Retention

Data is retained as long as necessary. After account deletion, a 30-day grace period applies.

9. Your GDPR Rights

You have the right to:

  • Access
  • Rectification
  • Erasure
  • Restriction
  • Portability
  • Object
  • Withdraw Consent
  • Complain

Contact us at [email protected].

10. Cookies

We use essential cookies and may use analytics cookies.

11. Children's Privacy

Not intended for children under 16.

12. Changes to This Policy

We may update this policy and notify users of material changes.