Managing schedules

The Manage view is your command centre for building and balancing your team’s schedule. This guide covers the manager overview, drag-and-drop scheduling, and reading hours and coverage.

The overview

The manage view shows your team laid out as rows of people against a timeline of days. At a glance you can see who’s working when, where the gaps are, and how hours are distributed.

Drag-and-drop scheduling

Move a shift by dragging it:

• To another day, reschedule it.
• To another person’s row, reassign it.

The change saves as soon as you drop the shift, and the screen updates immediately. If a save is still in progress, that shift can’t be dragged again until it finishes.

Overnight shifts: a shift that crosses midnight may occasionally appear in the neighbouring day’s column. This is expected. The shift itself is unchanged.

Hours breakdown

The hours breakdown totals how many hours each person is scheduled for, so you can spot who’s over- or under-loaded and rebalance before publishing. You can drill into an individual person or a whole team’s work log.

Coverage

Coverage shows how many people are scheduled at any given time, helping you confirm you have enough staff for busy periods and aren’t overstaffed during quiet ones.

Leave in the schedule

Approved leave appears alongside shifts so you never schedule someone who’s off. Pending leave requests are handled from the leave tabs in the same view. See Leave requests.

Timezones

The schedule renders in the effective timezone, meaning your personal timezone if you’ve set one, otherwise the workspace timezone. It does not follow your browser’s timezone, so your team’s schedule looks the same wherever you log in from.

Need help?

Reach our support team at help@weqly.com. We’re happy to help.