Leave requests
Request time off, review it as a manager, and see it land on the schedule.
Weqly handles time off end to end: members request it, managers review it, and approved leave shows up on the schedule automatically.
Requesting leave (members)
- Go to the leave section.
- Choose Request leave.
- Pick the leave type (annual, sick, etc.), the dates, and add a note if you like.
- Submit.
Your request goes to your manager for review. You can track its status at any time.
Leave for part of a day
Some leave types allow hourly leave (an admin turns it on per type). For those you can book part of a single day, for example a 2-hour doctor’s appointment:
- Pick a single date.
- Untick Full day leave.
- Set the Start time and End time.
Leave over several days is always full-day. If the hours reach the type’s Hours per day, the leave is saved as a full day instead, so it never costs more than one day. See Leave types & balances.
Leave statuses
| Status | Meaning |
|---|---|
| Pending | Submitted, waiting for a manager’s decision. The days are already held from the balance. |
| Approved | Confirmed. It appears on the schedule and any balance is deducted. |
| Rejected | Declined. No time or balance is used. |
Reviewing leave (managers)
Managers see incoming requests in the Manage view, split into Pending, Approved, and Rejected tabs.
To act on a request:
- Open the pending request.
- Review the dates and the person’s remaining balance.
- Approve or Reject (you can add a note explaining your decision).
The requester is notified of the outcome. You can also work through several pending requests at once from the bulk view.
How leave affects the schedule
Once approved, leave is shown on the schedule so nobody gets scheduled while they’re off.
- Full-day leave takes the person’s shifts off the schedule for those days.
- Leave for part of a day keeps the shift in place, and the person works around it. If the leave type is unpaid, the overlapping time comes off their worked hours. Paid leave doesn’t change their hours.
Requesting leave reserves the days from the person’s balance for that leave type right away. Rejecting or cancelling the request returns them.
Balances
Every person has a balance per leave type (for example, a set number of annual-leave days per year). To understand how balances, accrual, and annual resets work, see Leave types & balances.
Need help?
Reach our support team at help@weqly.com. We’re happy to help.