Leave types & balances

Leave types define the kinds of time off your workspace offers (annual leave, sick leave, and so on) and how each one’s balance builds up over time. This guide is aimed at admins who set them up, and anyone who wants to understand their balance.

Leave types

Admins create leave types in the Leave Types section of the workspace settings (profile picture → Workspaces → three dots → Settings). Click New Leave Type to add one, or click an existing type to edit it. Each type opens in its own window and saves on its own, separately from the rest of the page. Each type has a name, a colour tag, and a rule for how its balance is topped up (its recharge setting).

Hourly leave

Turn on Allow hourly leave on a type to let people book it for part of a day (see Leave requests). Then set Hours per day: how many hours count as one day of balance. With 8, a 2-hour leave uses 0.25 days.

• Balances for hourly types are shown in days, hours and minutes (for example 3d 7h 30m) instead of decimals.
• A booking that reaches the hours per day is saved as a full day and costs exactly one day.
• What a leave costs is fixed when it’s booked. If it’s later edited, cancelled or rejected, exactly that amount is returned, even if the type’s hours per day changed in between.

How balances recharge

There are two ways a balance refills. You pick one per leave type.

Annual

The balance resets to a fixed amount at the start of each year.

• You set the annual amount (e.g. 20 days).
• On the yearly reset, the balance is recharged to that amount.

Best for standard allowances like “20 days of annual leave per year.”

Daily

The balance builds up gradually, a little each day, based on a yearly target.

• You set the days per year (e.g. 12).
• Each day, roughly days per year ÷ 365 is added to the balance.

Best for accrual-style policies where entitlement grows as the year goes on rather than arriving all at once.

Balances per person, per year

Every person has a separate balance for each leave type, tracked by year. Days are reserved as soon as leave is requested. If it’s cancelled or rejected, the days are returned.

Admins can view and adjust individual balances.

Using leave

Members request time off against these types, and managers approve or reject. For that flow, see Leave requests.

Need help?

Reach our support team at help@weqly.com. We’re happy to help.