Help Center

Minimum staffing

Set how many people each team needs on shift at once, and get a warning when a schedule leaves a window short.

Most teams have times when they can’t run short: two people behind the bar on Friday night, at least one nurse on every night shift. Minimum staffing lets you write those numbers down per team, so Weqly can tell you when a schedule falls below them.

Setting the minimum

  1. Go to the Teams page and click the team.
  2. Under Minimum staffing, click Add window.
  3. Pick the days, set From and To, and enter how many people the team needs At least.
  4. Add more windows if the need changes during the day or the week, then click Save Changes.

A window whose end is at or before its start runs past midnight into the next day, so 22:00 to 06:00 covers the whole night. Times are in the workspace’s timezone.

What happens when you schedule

When you save changes on the Manage grid, Weqly checks every window against the schedule as it will be after the save. If a window is short, the save dialog lists it under Below minimum staffing, with the team, the day, the times and how many people are on shift against how many are needed.

It’s a warning only. You can still save, because sometimes running short is the right call. Nothing is blocked, and no reason is needed.

How people are counted

  • A member of the team counts while they’re on a shift for that team, or on a personal shift. A shift they work for another team doesn’t count here.
  • A window counts people who are on shift at the same time. Two people working back to back in the same window don’t make two.
  • An open shift counts once someone picks it up. Someone on approved full-day leave doesn’t count, even if the shift still shows on the grid.
  • Members of sub-teams don’t count towards a parent team’s minimum. Set the minimum on the team whose people actually cover it.
  • Only the part of a window that is still ahead, and inside the period you’re viewing, is checked. A gap in the past is history, not something a save can fix.

Need help?

Reach our support team at help@weqly.com. We’re happy to help.